Built around daily workshop work
- Create quotes and invoices from organised job and customer records.
- Track payment status so unpaid work is easier to follow up.
- Keep invoices, documents and job history together for future service visits.
Invoice software for mechanics
Mechanic invoice software for Australian repair shops
Auto Service Hub helps workshops create quotes and invoices from the same customer, vehicle and job records they already use to manage daily repair work.
Replace scattered admin
- Manual invoice writing after the repair is already complete.
- Customer, vehicle and payment details copied between separate systems.
- Lost documents when a customer comes back months later.
Features
Faster workshop billing without losing job context
Auto Service Hub keeps essential workshop operations in one browser-based system.
Quote creation
Prepare clear quotes and keep them tied to the related repair job.
One-click invoicing
Move from job detail to invoice faster with less repeated typing.
Payment tracking
See which invoices are paid, pending or need follow-up.
Customer history
Review previous jobs and paperwork when customers return.
Document storage
Keep invoices, quotes, photos and files with the relevant job.
Staff workflow
Give your team a shared source of truth for billing-related information.
Invoicing that starts from the job, not a blank template
Most mechanics do not have an invoicing problem so much as a re-typing problem. The job details already exist — the customer, the vehicle, the parts fitted, the hours worked — but at the end of the repair someone opens a blank template and keys it all in again. That is slow, it is where mistakes creep in, and it is admin that usually happens after hours.
Auto Service Hub takes a different approach: the invoice is built from the job record you have already created. Parts added during the repair and labour logged against the job carry straight onto the quote, and once the customer approves, that quote becomes an invoice without re-entry. The customer and vehicle details are already attached, so the paperwork is consistent every time and the maths is done for you.
Quotes, tax invoices and GST for Australian workshops
In Australia, a business registered for GST charges 10% GST and must issue a valid tax invoice for taxable sales. For sales over $82.50 (including GST), the customer can ask for a tax invoice, and it needs to show specific details — your business identity and ABN, the date, a description of what was supplied, and the GST amount or a statement that the total includes GST. Auto Service Hub lets you produce clear, consistent invoices that carry these details, so your paperwork looks professional and stays tidy.
The software supports the practical side of billing: turning an approved quote into an invoice, showing totals clearly, and keeping every document attached to the job it came from. For a plain-English walkthrough of tax invoices, GST and follow-ups, see our guide on how to invoice for mechanic work in Australia.
A note on tax: this is general information, not tax advice. GST registration thresholds and invoice requirements are set by the ATO, so check the current rules for your business or talk to your accountant.
Getting paid: tracking what is owed
Creating the invoice is only half the job — the other half is getting paid. When invoices live in a folder or a spreadsheet, it is easy to lose track of which ones are still outstanding, and chasing them means digging through paper. Auto Service Hub keeps payment status visible against each invoice, so you can see at a glance what is paid, pending or overdue and follow up before it drifts.
Because invoicing shares the same records as the rest of the workshop, the history stays with the customer. When a car comes back months later, the previous quotes, invoices and jobs are right there. Invoicing connects naturally to inventory (parts used flow onto the bill) and to the full auto repair shop software that manages the job end to end.
FAQ
Frequently asked questions
Can I turn a quote into an invoice?
Yes. You prepare a quote from the job record, and once the customer approves it you convert it into an invoice without re-typing the parts, labour or customer details. Everything carries across from the same job.
Does Auto Service Hub handle GST on invoices?
Yes. You can produce clear invoices that show totals and the GST component so your paperwork is consistent. GST registration and tax invoice requirements are set by the ATO, so confirm the current rules for your business or check with your accountant.
Can I see which invoices are unpaid?
Yes. Payment status is tracked against each invoice, so you can see what is paid, pending or overdue and follow up on outstanding amounts without searching through paper or spreadsheets.
Are the invoices linked to the repair job?
Yes. Quotes and invoices stay attached to the related job, customer and vehicle, so the full history is easy to find when a customer returns for future service.
Is it just invoicing, or the whole workshop?
Invoicing is one part of Auto Service Hub. The same system also manages jobs, customers, vehicles, inventory and payments, so billing draws on the same records as the rest of your workshop rather than being a separate tool.
Ready to organise your workshop?
Start with a free trial and see how jobs, customers, invoicing and stock tracking fit together in Auto Service Hub.